From ..............................................
.07.2013
...............................................
To
The Sr. Superintendent of
Pos.,
........................................................
Sir,
Sub: Settlement of minus balances in SB Accounts
at ......... – Reg.
Ref: SSPOs., .....
letter No.SB/CBS/...................................... dt......07.2013
…..
With reference to
the letter cited , it has been mentioned
that , there is negligence on my part, on the noted SB
accounts which resulted in minus balance on
the said accounts. Based on that, a recovery of
Rs. ............../- is proposed to be made from my pay and allowances.
In this connection , I am
to submit the following for your kind
consideration and for issue of favourable orders.
1. Rule 18 of PO SB
General Rules, 1981 empower the Postal Department to recover any excess paid
amount paid to the depositor as arrears of Land Revenue from the depositors.
Hence I request to initiate action as per the Rule ibid for settlement of
the Minus Balance.
2. Further, I was not
given any of the copy of documents, by which , establishing
that I was actually responsible for the minus balance, since the
noted dates of transactions were between the year ................. to ................. For
eg. copy of nominal role, user code maintenance record containing
authorization on the software, print out copy of my pass word usage on
the said transactions, copy of LOTs concerned , SO SB OM Register, SBCO
OM register , SB 46 registers etc. Though, instructed in the ref.,
I was not allowed to pursue with the connected vouchers/supplied with
copies of records etc. This is totally a denial of natural
justice.
3. As per Rule 48 (ii)
of PO SB Manual Volume I, the Ledger Assistant at HO
should post the entries in the ledgers concerned and any discrepancy
noticed should be booked into. This was not done in this case
and the part of S.O. SB is completely hided , with a
motive to favour on selected interests.
4. As per Rule
92 (2) (i) , (ii) , (iii), (v) and Rule 92(3) of PO SB Manual Volume I,
Objection registers should be maintained with recordings of difference in
balances at SO SB and SBCO and extract should be sent to S.O.s
to rectify then and there. Monthly statement of the pending objections should
be sent to the AO ICO (SB) and Senior Superintendent to take
further action. These were not done in this case and if so
the relevant records should be given access to the charged
official to prove his innocence. If not, the contributory
factor should also be applied on the S.O. SB and SBCO parts, and myself should
not be an isolated selection to recover any such minus balances .
5. Since there
are agreements made by the SBCO years-to-gether, and
list of balances verified through the authorities concerned,
for any reported left over/excess/short
entries in manual ledgers/computers of 8 years
back, the official working at S.O. level should not be selectively
cornered.
6. As per
Standard Inspection Questionnaire prescribed by the Department , vide
para 27 (ii) and 32(c) checks should be made by the Inspecting
authorities for verification of balances through issuance of SB 46 notices to
the depositors concerned, and verification of SO balances concerned with
HOs and nothing seems to be done in this case for the past 8 years
and failure, if any, is now rushed to be fixed only on the part
of SO level, leaving the Inspecting authorities/Mail Overseers in a
biased manner.
7. No sub- ordinate
officers/ inspecting authorities/SO SB/SBCO officials, are issued with
notices for recovery of pay, on whose part there are many such
lapses in such of those cases, and I should not be singled
out for any recovery in this case.
8. As per Rule 106 of
P&T Man. Vol. III , any recovery can be imposed only when it is
established, and in this case it was not done.
9. As per Rule
107 of P&T Man.Vol. III , the Disc. Authority should correctly
assess in a realistic manner the contributory negligence, and while determining
any omission or lapses on the loss considered and the extenuating
circumstances in which the duties were performed by the official, shall
be given due weight, but nothing has been done in this case.
In view of above, it is requested that I may be allowed
to go through the records pertaining to the periods covered/
supplied with the copies of records as said above, under which
such minus balances occurred. Thereafter, I shall give my final reply in
this connection.
Thanking you Sir,
Yours faithfully,
